NQT Privacy Policy

Privacy Notice

The Hackney Teaching Schools Alliance (HTSA) is committed to keeping your information secure and managing it in accordance with our legal responsibilities under data protection law. Under data protection law, individuals have a right to be informed about how organisations use any personal data that they hold about them. We comply with this right by providing privacy notices to individuals where we are processing their personal data.

This privacy notice explains how we collect, store and use personal data about individuals who are registered with the HTSA Appropriate Body for the purpose of Newly Qualified Teacher (NQT) Induction.

The HTSA is the ‘Data Controller’ for the purposes of data protection law. Evolution Internet Ltd is the ‘Data Processor’ for the purposes of data protection law.

Information we process

In the course of supporting your NQT induction we collect and hold the following personal information when it is provide to us:

• personal information (account username, name, address, phone numbers, personal email address, teacher reference number, national insurance number and date of qualified teacher status) • contract information (name of employing organisation, start dates, hours worked – whether full time or part time, post, roles, previous schools) • qualifications / training courses attended and current training progress (such as training record, lesson observation forms, meeting notes, evidence forms, professional review forms, records of meetings and quality assurance visits) • performance information (such as appraisals and performance reviews, performance measures including performance management/improvement plans, disciplinary or grievance records) Processing the information

We will process your personal data for the following reasons:

  1. By Law. The HTSA is a network of Teaching School Alliances and carries out its work in the public interest, also known as ‘Public Task’. HTSA Teaching Schools operate under the statutory frameworks of English educational legislation, and specifically the Education Act 2011. The Education Act 2011 is founded on the principals and proposals in the DfE November 2010 White Paper, The Importance of Teaching, in which the government stated its intention to develop a national network of Teaching Schools to lead on Initial Teacher Training, Continuing Professional Development and School to School Support. The HTSA is an Appropriate Body for NQT Induction and operates under the Statutory Guidance for NQT Induction.

  2. To carry out our contract, with you, as your appropriate body: • Register you with the TRA • manage your NQT induction

• keep you informed of any concerns raised

• Review completed formal assessments and communicate with NQTs and schools about these assessments

• assist you with enquiries

• notify you of training opportunities (where you have consented to this)

• To monitor and manage your NQT year overall.

  1. Where the law otherwise allows us to process the personal data, or we are carrying out a task in the public interest, including: • To inform the development of recruitment and retention policies • To safeguard our pupils and other individuals • To ensure safe working practices • In the interests of ensuring equal opportunities and treatment
  2. Where we otherwise have the consent of the individual

Whilst the majority of processing of personal data of our workforce will not require consent, we will inform individuals if their consent is required and seek that consent before any processing takes place.


Personal data is stored securely and backed-up by Evolution Internet Ltd (NQT Manager) on servers located in the UK. We will retain your personal data for as long as it is necessary to fulfil the purposes for which it was collected. In the case of NQTs we will retain data for 6 years after the date of induction completion in line the statutory recommended minimum period. After 6 years the data will be permanently deleted from the system and cannot be retrieved Who we share your personal information with We will share personal information with law enforcement or other authorities if required by applicable law, as well as: • the school or schools you are employed by during your induction • the TRA • Teaching unions • The DfE

The Department for Education may share information that we are required to provide to them with other organisations. For further information about the Department’s data sharing process, please visit: https://www.gov.uk/guidance/data-protection-how-we-collect-and-share-research-data.

Contact details for the Department can be found at https://www.gov.uk/contact-dfe.

Individual Rights

You have the right to request access to your personal data. To make a request for access to your personal data, you should contact the HTSA Director in the first instance.

Individuals also have the right, in certain circumstances, to:

• Object to the processing of their personal data • Have inaccurate or incomplete personal data about them rectified • Restrict processing of their personal data

• Object to the making of decisions about them taken by automated means • Have your data transferred to another organisation • Claim compensation for damage caused by a breach of their data protection rights

If you would like to exercise any of these rights then you should contact:

HTSA Clapton Girls’ Academy Laura Place, London E5 0RB

The law does not oblige the HTSA to comply with all requests. If the school does not intend to comply with the request then the individual will be notified of the reasons why in writing.

Concerns If you have any concerns about how we are using your personal data then we ask that you contact our Data Protection Officer in the first instance. However an individual can contact the Information Commissioner’s Office should they consider this to be necessary, at https://ico.org.uk/concerns/.

Contact If you would like to discuss anything in this privacy notice, please contact: Data Protection Officer: Craig Stilwell Address: 72 Cannon Street, London, EC4N 6AE Email: dataservices@judicium.com Telephone: 0203 326 9174 Central Desk: 0207 336 8406